Executive Assistant

Location Ennis
Job-type Permanent
Salary Competitive
Liquid error: internal
Reference J354599
Date Published 9 months ago
TTM Healthcare Solutions turns 20 this year and is recognised as the largest specialist healthcare talent solutions companies in Ireland. With our offices based in Ennis and Manchester we have a growing team of 140 professionals who serve the Irish and UK markets, and recruit internationally into the UK - within both the permanent and temporary sectors. TTM isn't just a company, it's an attitude, a mind-set, an energy and a force that connects us as people and drives every team member towards growing and realising their own potential.

TTM are currently recruiting for a Executive Assistant to work with our Managing Director. This role is based in our Ennis HQ with Hybrid working available.


You'll be responsible for:

• Provide calendar gatekeeping based on an innate understanding of the key priorities of the MD and support long term business objectives
• Maintain and track MDs deliverables with regard to High 5s and KPIs
• Implement processes to optimise MDs time
• Liaise with other internal/external stakeholders
• Respond rapidly to shifting short term priorities
• Partner closely with Leadership team to manage the rhythm of the business and proactively plan out work stream checkpoints
• Built and maintain a solid overview of all ongoing company objectives and priorities
• Manage complex calendars and scheduling needs
• Manage domestic and international travel
• Comfortably make decisions on behalf of MD, based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time
• Act as a liaison for direct reports to MD
• Organize and attend meetings, manage meeting agendas and take meeting actions
• Provide support with document writing, editing, and readiness of all Board, All-Team and other meeting presentations
• Exercise sound judgment, diplomacy, integrity, confidentiality, and professionalism in communicating information and working with all levels of employees
• Build and maintain high quality business relationships with owners, executives, business partners
• Provide organizational support, including morale events and other tasks/projects
• Manage HQ building requirements with the assistance of the office administrator
• Manage and mentor direct reports

Professional Skills

• Ability to draft correspondence on behalf of MD.
• Ability to maintain a work pace appropriate to the workload
• Ability to manage and maintain complex calendars and schedules and navigate appointments
• Ability to work collaboratively and thrive in a fast-paced, rapidly changing and often political environment
• Demonstrated ability to work independently on projects, from conception to completion, and must be able to work under pressure.
• Demonstrated excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols
• Demonstrate sound critical thinking and strong problem solving skills
• Excellent written and verbal communication skills in English
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Must possess the skill, knowledge and ability essential to the successful performance of assigned duties
• Strong organizational skills, detail-oriented
• Strong project management skills including the ability to effectively manage multiple projects and tasks simultaneously
• Very strong interpersonal skills to communicate effectively among diverse groups of people and the ability to build relationships with stakeholders across the group, including staff, board, committee members and external partners
• Ability to work in a highly competitive environment requires an individual who can work autonomously and under pressure
• Solid computer skills across MS including PPT. Word. Excel and outlook

Essential Experience

• 5 years in a PA role or 3+ years in a senior project manager role

So…. why join our Tribe?

TTM Healthcare is committed to shaking-up the world of recruitment by remembering and nurturing the one vital ingredient of our business: People. Our success has come from having a real interest in our clients and candidates: sitting down with them to understand their needs and their pain points. We talk, listen, learn and care on a different level about what people really want - and deliver on it.

We reward high performance - 75% of our Senior Management Team are promoted from within our company. Realising potential, unleashing potential ensures our tribe of people are the linchpin to success.

Alongside highly competitive base salaries and market leading commission structure we also offer the following:

Wellbeing - Up to 27 days' annual leave, with additional leave for those with 5+ and 10+ years' service. Plus, an additional day off for our birthday! We also have an active Sports and Social Club, from rugby trips, BBQs and Tapas Thursdays.

Reward - We offer a joint-contribution pension scheme. Also, we celebrate success through monthly Fun Fridays and our annual Summer Party.

Health - Fully subsidised Healthcare scheme along with a suite of programmes across our wellness & diversity platform.

Learning & Development - We tailor and develop specific training plans for your career progression. Access to World Class Sales Training

Family & Flexibility - Hybrid working. We also contribute to Paternity & Maternity leave.

TTM Healthcare is an Equal Opportunities Employer.