Administrator (Maternity Cover) - Nursing Home Co. Dublin
Our client an Irish company that owns and manages several nursing homes across Ireland, providing quality care for almost three hundred residents are actively looking to recruit an Administrator for a maternity contract for one of the Care Home facilities based in Dublin..
The Role :
To provide all administration and secretarial support required by the Nursing Home. This include answering phones, greeting visitors, answering queries and providing information to staff, residents and their families as required.
Human Resources & Payroll
Ensure that all personnel files are complete and in compliance with HIQA standards within one month of the employee's start date.
Ensure that a 3 month probation review and a 6 month probation review is scheduled with the DON for each new employee.
Schedule and Induction with the DON for all new employees complete and ensure that the Induction forms are signed and put on the personnel file.
Ensure all direct applications and CVs and replied to and filed.
Collating time sheets and liaising with the Payroll Bureau. Manage the time and attendance database for all staff in the nursing home, including annual leave, sick leave and training. Ensure all appropriate forms are completed and filed. Ensure bank holiday entitlements are correctly accrued.
Maintain records for all other leave - eg. Maternity, parental, compassionate etc..
Monitor staff working hours with DON to ensure we are compliant with working hours legislation.
Handling and issuing employee payslips.
When an employee is leaving, complete the termination checklist - issue confirmation of resignation, ensure any monies owed or annual leave owed is paid/deducted as appropriate.
Updating residents database with admissions, discharges and personal information. Ensure billing information is correct.
Ensuring additional charges are input on the database for billing purposes.
Liaising with DON to ensure all residents have a Contract of Care.
On Residents entering the Home ensure that an admission form is completed. If the family are not present on date of admission the form should be completed by the family prior to admission.
Maintaining the petty cash account and clients account.
Matching delivery dockets with invoices, ensuring quantities and prices are correct, passing to DON for authorization and sending to Head Office on a weekly basis. (Originals to be sent to HO, copies kept in the home)
Maintaining stationery supplies and placing purchase orders.
Receipting, recording and lodging all monies on a weekly basis.
Making and recording cheque payments on a weekly basis.
Confirmation letter from the HSE to the Nursing Home confirming transfer of Resident From Hospital
Ensuring that Fair Deal is in place by requesting potential residents Fair Deal Reference Number, calling the correct Area i.e. Ballymun, Naas, Ardee etc. Once Resident is admitted to the nursing home a 'Confirmation of Admission Form' must be sent the day Resident is admitted, please note that some HSE areas will require NOK signature on the Confirmation of Admission.
Informing the HSE of any Discharges/Deaths within the Home within a 24hour period. Please see Discharge/ Death Form.
All Fair Deal letters are to be sent to Head Office on receipt of receiving.
Ensuring all HSE Remittances are emailed to Head Office on receipt, to enable correct allocations.
Other duties :-
To report any complaints by residents, their relatives or agent and staff to DON.
To report any allegations or suspicions of abuse to DON. Comply with the Company's policy on abuse and whistle blowing.
To comply with all other procedures as set out in the company's policies and procedures manual, staff notices and other company information.
Producing timely reports to Head Office.
To act as secretary and receptionist for the Nursing Home.
Perform general duties when requested and attend staff meetings.
For further information contact Brenda on 01 2970391 or e-mail your cv to firstname.lastname@example.org