Clerical Officer Grade IV

Location Dublin 4
Job-type Temporary
Salary Competitive
Reference 0021
TTM Healthcare in partnership with our client in Dublin is currently recruiting Clerical Officer Grade IV for a 6 week contract, with the possibility to go permanent with our client.

RESPONSIBILITIES:
  • Provide administrative support to the management and staff within the centre
  • Perform front office/day to day reception duties – i.e dealing with information requests and queries via telephone, email or face to face, arranging appointments, ordering stationery, stock, process receipt of goods and invoices, follow up on outstanding invoices, process incoming and outgoing post etc.
  • Other general administrative duties e.g. data input, filing, archiving, photocopying, printing, centre/building upkeep
  • Answer main telephone lines, direct enquiries, take and distribute messages, process emails
  • Implement and maintain agreed administrative procedures
  • Assist in the preparation of any documentation, reports or returns to the appropriate bodies
  • Maintenance of the annual leave system
  • Manage the online room booking system
  • Input and maintain records on the management information system including the entering of data at registration, following up with all stakeholders in a timely manner, providing reports as requested, updating data regularly to include certification, completion and outcome data while at all-times ensuring that the data retained is GDPR compliant.
  • Any other adhoc duties.
The successful candidate:
  • 2 years experience working in an administrative/HR position.
  • Experience working with clients/patients in the private sector would be an advantage.
  • Proficient with Microsoft Office; Word, PowerPoint and Excel
  • HR course would be a benefit.
  • Excellent communication, organisational and presentational skills.
  • Attention to detail, prioritisation and deadline orientated.
  • Fast learner that thrives in a fast paced environment.
  • Good IT Skills.


TTM Healthcare is an Equal Opportunities Employer.