Clerical Officer Grade III

Location Galway
Job-type Temporary
Salary Competitive
Reference 00879
TTM Healthcare in partnership with our client in Galway is currently recruiting a Clerical Officer Grade III for a 1 month temporary full-time contract.

RESPONSIBILITIES:
  • Provide administrative support to the management and staff within the centre
  • Perform front office/day to day reception duties – i.e dealing with information requests and queries via telephone, email or face to face, arranging appointments, ordering stationery, stock, process receipt of goods and invoices, follow up on outstanding invoices, process incoming and outgoing post etc.
  • Other general administrative duties e.g. data input, filing, archiving, photocopying, printing, centre/building upkeep
  • Answer main telephone lines, direct inquiries, take and distribute messages, process emails
  • Implement and maintain agreed administrative procedures
  • Assist in the preparation of any documentation, reports or returns to the appropriate bodies
  • Maintenance of the annual leave system
  • Manage the online room booking system
  • Input and maintain records on the management information system including the entering of data at registration, following up with all stakeholders in a timely manner, providing reports as requested, updating data regularly to include certification, completion and outcome data while at all-times ensuring that the data retained is GDPR compliant.
  • Any other adhoc duties.
The successful candidate:
  • 2 years experience working in an administrative role.
  • Experience working with clients/patients in the private sector would be an advantage.
  • Proficient with Microsoft Office; Word, PowerPoint and Excel
  • Excellent communication, organisational and presentations skills.
  • Attention to detail, prioritisation and deadline orientated.
  • Fast learner that thrives in a fast paced environment.
  • Excellent IT Skills.


TTM Healthcare is an Equal Opportunities Employer.